Quiet at work
Oct. 27th, 2005 11:35 am![[personal profile]](https://www.dreamwidth.org/img/silk/identity/user.png){kind=small}
billeylerThis year is so much more RELAXING at work than last year, if one can use that term. This time last year, I was still agonizing and beating my head against the wall at the horror dealing with the new full-university accounting system implementation. I still don't know what drug the database designers were on at SCT when they built this BANNER 6.0*.
I've grown accustomed to it now over 16 months, and luckily, it's being tweaked and expanded over time, making some of the processes much more usable. I think I remember the number $62,000,000 being bandied about as the full cost of the whole enchilada of Student Finance, Payroll, and Human Resources after it's all finally all rolled out by late 2007.
Also, instead of 32 "we booked" touring shows and 7 Broadway touring shows, we have only 14 "we booked" shows and 6 Broadway shows. A huge cut of work-load.
So, I can seque into this new position with Auxiliaries in January without much angst, since I'll have to be doing 75% of my current job as well as whatever it ends up being next door.
* Case in Point
Pre-July 1, 2004
If we need to have accounts payable write a check, (outside of the normal PO and invoice system)I;
- Typed up a 3 part Check Request
- Get local approvals
- Send to General Accounting with all the pertinent information and backup
- Enter in internal Peachtree system for tracking
- Wait
Post-July 1, 2004
If we need to have accounts payable write a check, I:
- Log on to internal UNM portal (user ID and password)
- Log into BANNER (another used ID and password entry)
- Go to FTIIDEN form to see if the vendor exists in the system
- If not, go back to portal and click on "Vendor Add/Maintenance," enter tons of info there (or have to get it), submit it, then wait for the email to say the vendor group has added it.
- Go to E-forms (another user ID and password entry)
- Click on Direct Pay Request (DPR)
- Select the type of DPR it is (Travel, Goods, Refunds, Royalties, or any of another 12 types)
- Fill out the E-form DPR, complete with how to pay and detail explanations, click save at the bottom(hopefully I entered all the data in), watch the screen jump back up to the top, scroll back to the bottom to click on "Printable Copy" (which requires the 'control' key to be pressed at the same time for some unknown reason.
- Print out the form.
- Go back to BANNER and go to the FAAINVE form to enter ALL of this information back in again, includes some complex subscreens where you have to type character codes for Hold for pickup, Wire Transfers, etc etc etc.
- Complete that form (it's REALLY REALLY complex, with four different entry screens.)
- Enter the DPI (Direct Pay Invoice) number that BANNER generates onto the DPR (which has another number, and of course it's not the same).
- If in the case of "Hold for Pickup" or "Wire Transfer", you also have to email all the same specifics to two people in the Accounts Payable department, because they NEVER SEE THE PAPER DPR, and there is no automatic notification that happens if you put H or W in the little "Carrier" box on Options Screen 2 of FAAINVE in Banner.
- Enter all of this into my internal Peachtree tracking system, so if it all goes awry, I'll know it. And it often does.
- Get local approval
- Send the whole packet to General Accounting and wait.
I won't even go into all the policies and procedures that apply for what you can and can't use a DPR for a check.
OY!
I've grown accustomed to it now over 16 months, and luckily, it's being tweaked and expanded over time, making some of the processes much more usable. I think I remember the number $62,000,000 being bandied about as the full cost of the whole enchilada of Student Finance, Payroll, and Human Resources after it's all finally all rolled out by late 2007.
Also, instead of 32 "we booked" touring shows and 7 Broadway touring shows, we have only 14 "we booked" shows and 6 Broadway shows. A huge cut of work-load.
So, I can seque into this new position with Auxiliaries in January without much angst, since I'll have to be doing 75% of my current job as well as whatever it ends up being next door.
* Case in Point
Pre-July 1, 2004
If we need to have accounts payable write a check, (outside of the normal PO and invoice system)I;
- Typed up a 3 part Check Request
- Get local approvals
- Send to General Accounting with all the pertinent information and backup
- Enter in internal Peachtree system for tracking
- Wait
Post-July 1, 2004
If we need to have accounts payable write a check, I:
- Log on to internal UNM portal (user ID and password)
- Log into BANNER (another used ID and password entry)
- Go to FTIIDEN form to see if the vendor exists in the system
- If not, go back to portal and click on "Vendor Add/Maintenance," enter tons of info there (or have to get it), submit it, then wait for the email to say the vendor group has added it.
- Go to E-forms (another user ID and password entry)
- Click on Direct Pay Request (DPR)
- Select the type of DPR it is (Travel, Goods, Refunds, Royalties, or any of another 12 types)
- Fill out the E-form DPR, complete with how to pay and detail explanations, click save at the bottom(hopefully I entered all the data in), watch the screen jump back up to the top, scroll back to the bottom to click on "Printable Copy" (which requires the 'control' key to be pressed at the same time for some unknown reason.
- Print out the form.
- Go back to BANNER and go to the FAAINVE form to enter ALL of this information back in again, includes some complex subscreens where you have to type character codes for Hold for pickup, Wire Transfers, etc etc etc.
- Complete that form (it's REALLY REALLY complex, with four different entry screens.)
- Enter the DPI (Direct Pay Invoice) number that BANNER generates onto the DPR (which has another number, and of course it's not the same).
- If in the case of "Hold for Pickup" or "Wire Transfer", you also have to email all the same specifics to two people in the Accounts Payable department, because they NEVER SEE THE PAPER DPR, and there is no automatic notification that happens if you put H or W in the little "Carrier" box on Options Screen 2 of FAAINVE in Banner.
- Enter all of this into my internal Peachtree tracking system, so if it all goes awry, I'll know it. And it often does.
- Get local approval
- Send the whole packet to General Accounting and wait.
I won't even go into all the policies and procedures that apply for what you can and can't use a DPR for a check.
OY!
